1. CORE BOOKKEEPING DELIVERABLES
Stress-Free Expense Categorization: We secure and organize up to 2 business bank or credit card accounts. Every single transaction is cleanly sorted, so you never have to dig through receipts or stress when tax season rolls around.
Bank & Credit Card Reconciliation: We physically verify your bookkeeping ledger against your official bank and credit card statements (up to 2 accounts included) every single month. This protects your cash flow by catching duplicate charges, hidden bank fees or missing expenses instantly.
Monthly Financial Clarity: By the 15th of every month, you will receive an easy-to-read, professional Profit & Loss Statement and Balance Sheet. You will always know exactly how much money your business made and where it went – no more guessing.
Digital Receipt Matching: Simply snap a picture of your receipts on your phone. We match them directly to your transactions inside your portal, creating an organized, audit-ready paper trail
Dedicated Professional Support:Enjoy direct, secure email access to an Advanced QuickBooks Certified ProAdvisor with over 20 years of real-world business experience.
2. CORE BOOKKEEPING INVESTMENT
Choose the service package and agreement type that best aligns with your business:
Scope Boundary: Businesses with more than 2 bank/credit card accounts, higher transaction volume (>50/month), or those requiring Light Accounts Payable or Light Accounts Receivable (tracking vendor bills and unpaid customer invoices) automatically step into our Tier 2 (Growth Package). Advanced invoicing workflows, daily bill pay administration and active collections are available in our Optional Add-Ons Guide.
3. CLIENT RESPONSIBILITIES & TIER OPERATIONAL LIMITS
Client Responsibilities
Timely Document Submission: Provide monthly bank and credit card statements, receipt uploads and transaction clarifications by the 5th of each month to guarantee delivery of monthly financials by the 15th.
Account Access & Credentials: Maintain active read-only bank feed connections or provide necessary statement downloads in a timely manner.
Data Accuracy: Ensure all provided business documents, receipt notes and transaction descriptions ae accurate and reflect valid business expenses.
Reimbursements: Client is responsible for any actual out-of-picket postage, mailing, or specialized filing costs incurred on their behalf, billed at actual cost.
Tier 1 Operational Exclusions (Unlockable via Upgrades & Add-Ons)
Light Accounts Payable (A/P) & Bill Entry: Entering vendor bills or tracking balance due dates (available in Tier 2).
Light Accounts Receivable (A/R) & Payment Matching: Tracking unpaid customer invoices or matching incoming payments to open receivables (available in Tier 2).
Full-Service Invoicing & Bill Pay Administration: Creating and issuing customer invoices, managing collection workflows, scheduling vendor payments or issuing vendor statements (available in our separate Optional Add-Ons Guide).
Inventory Tracking: Advanced cost-of-goods-sold (COGS) tracking, inventory valuations, or physical stock reconciliations.
Payroll Processing & Administration:Full team payroll management, tax liability tracking or payroll clearing reconciliations (available in our separate Optional Add-Ons Guide).
4. GENERAL FIRM POLICY EXCLUSIONS (OUT OF SCOPE FOR ALL TIERS)
Tax Filings & Legal Advice: We do not file federal, state or local business income tax returns, nor do we offer formal legal or CPA-level tax advice. Financial reports produced are for internal management and delivery to your licensed tax preparer.
Audit Representation: Formal representation before the IRS, state agencies or tax authorities during an audit.
Direct Money Movement & Signatory Authority: We do not hold signatory authority on bank accounts, sign physical checks or authorize wire/ACH transfers directly out of client funds.
Fraud & Forensic Accounting: Standard reconciliations are not intended as forensic audits or formal fraud investigations.
Prior Period Accuracy: Focus Bookkeeping LLC is not liable for errors, miscategorization or tax discrepancies originating in financial records created prior to our engagement date.
Third-Party Software & Feed Failures: Focus Bookkeeping LLC is not liable for service delays or reporting interruptions caused by bank feed disconnections, third-party outages or intuit system disruptions.
Client Delays & Delivery Deadlines: Guarantees on delivery dates (e.g., reports by the 15th) rely on receiving completed documents by agreed-upon monthly submission dates. Late document delivery will adjust delivery schedules accordingly.
Independent Contractor Relationship: Focus Bookkeeping LLC acts solely as an independent contractor. Engagements do not form any employer-employee, agency or joint venture relationship.
Data Ownership & software Licenses:Clients retain full ownership of their financial records. For bundled software subscriptions managed by Focus Bookkeeping LLC, software access remains contingent upon active, up-to-date monthly accounts.
5. ONE-TIME ONBOARDING & IMPLEMENTATION FEES
Client Onboarding Fee: $150 (One-Time Flat Fee)
New Software Setup: Custom Chart of Accounts build, bank feed setup, receipt portal configuration.
Existing QuickBooks Files: Diagnostic audit, Chart of Accounts tax optimization, historical balance integrity check and secure bank feed integration.
Historical Catch-up/Clean-Up Fee (If Applicable): $150 per month needed
Applies only if past un-reconciled months need to be categorized to bring your books current before ongoing service begins.
6. BILLING TERMS & POLICIES
Auto-Draft Payments: All monthly retainers are auto-drafted on the 1st of each month via secure ACH Bank Transfer.
First Invoice Formula: Client Onboarding Fee ($150) + First Month Retainer + [Catch-Up months x $150].
Grace Period: A 5-day grace period is extended each month (until the 5th) before services are paused.
Month-to-Month Cancellation: We never want to leave your books half-finished! If you need to cancel, we require a minimum 30-day written notice. Because bookkeeping work is performed on full calendar months, retainers are billed for complete billing cycles and are not prorated or refunded for partial months. Notice provided mid-month satisfied the 30-day requirement by making the following calendar month your final paid month, ensuring all accounts are fully reconciled and handoffs are complete.
Example: if you give notice on July 15th, your notice period runs through August 14th (30 days). Because we do not offer partial month prorations, August will be billed at your normal full monthly rate on August 1st as your final active month. We will reconcile all August transactions, execute a clean transfer on August 31st and deliver your final August financial statements by September 15th.
Annual Agreement Exit Ramp: Annual agreements offer discounted rates in exchange for a 12-month commitment. Early exits require a minimum 30-day written notice prior to your final billing cycle plus a one-month buyout fee. Retainers are billed for full calendar months and are not prorated for partial months.
Example: if you give notice on July 15th, your final active service month is August (billed at your normal full retainer on August 1st), plus a one-month buyout fee drafted August 1st to fulfill contract exit terms. We will reconcile all August transactions, execute a clean transfer on August 31st and deliver your final August financial statements by September 15th.